Clinical Research at DMH

The Decatur Memorial Hospital Institutional Review Board (IRB) is charged with protecting the rights, welfare and safety of individuals recruited for, or participating in, human subjects research. The IRB accomplishes this feat by ensuring that all studies comply with institutional policies, as well as state, local and federal laws.

Education and Training Requirements

Federal regulations and guidelines require documented evidence that all individuals involved in the design and conduct of human subjects research have received (and continue to receive) training and education in the protection of human subjects. Pursuant to this requirement, Decatur Memorial Hospital IRB policy requires that all individuals involved in human subjects research receive and maintain ‘certification’ in the protection of human subjects prior to their involvement in such research.

For Human Subjects Protection training, the DMH IRB will accept training from either CITI Program or from ACRP. All other training courses will be considered on a case-by-case basis. The ACRP training is free. Create an account or sign in below.

Access ACRP Training

Once an account is created, select “all courses” and then search “Ethics and Human Subjects Protection”. Select “pricing without contact hours”, and then add it to your cart. Continue to “my cart” to obtain this free training. When you have finished, there is a survey that will need to be completed in order to obtain the completion certificate.

For Good Clinical Practice training, the DMH IRB will accept training from either CITI Program or from NIDA Clinical Trials Network. Again, all other training courses will be considered on a case-by-case basis.

Please forward all training certificates by email to the DMH IRB Administrator. Questions? Please call at 217-876-4756.

Policies and Procedures

Federalwide Assurance

Federal policy requires that each institution “engaged” in federally-funded human subjects research file an Assurance with the Office for Human Research Protections (OHRP). This Assurance is a testament to our commitment in protecting the rights and welfare of participants in research conducted at or sponsored by Decatur Memorial Hospital. The FWA number for Decatur Memorial Hospital is FWA00012630.

IRB Registration

Decatur Memorial Hospital has an Institutional Review Board (IRB) that reviews research involving human subjects conducted or supported by the Department of Health and Human Services (DHHS), or other federal departments or agencies that apply the Federal policy for the protection of human subjects to said research. The DMH IRB is also regulated by the Food and Drug Administration (FDA). The DMH IRB is registered under Memorial Hlth System as Decatur Mem Hosp IRB #1 with a registration number of IRB00001766.

The IRB is comprised of at least five members with varying backgrounds to promote complete and adequate review of research activities commonly conducted. The IRB is sufficiently qualified through the experience and expertise of its members, and the diversity of the members, including considerations of race, gender, cultural backgrounds, and sensitivity to such issues as community attitudes, to promote respect for its advice and counsel in safeguarding the rights and welfare of human subjects. The names and qualifications of the IRB members are on file with OHRP.

To access roster information, click here.

To access the IRB’s Statement of Compliance, click here.

Student Research

If you have a research project that requires submission to the DMH IRB, have no fear. It is a relatively easy and simple process.

  1. Contact the DMH IRB Administrator through email. Email the DMH IRB Administration
  2. Identify who you are and the nature of your research project. Most students will be performing Quality Improvement Initiatives.
  3. Attach your documentation to include your Millikin University IRB application, your CITI human subjects training completion certificate, any pre- and post-tests, questionnaires, training modules, PowerPoint presentation, and letter of invitation or consent form. This list is not all-inclusive, and not every document listed will be required.
  4. If your research project involves medical records, you will be provided a Data Use Agreement that will require approval by the Memorial Legal Department. You should expect a delay in acquiring this document, which has to be signed by Legal and the student.
  5. All research projects require students to sign a Student Assurance. The assurance also requires the signature of Dr. Dana Flatley. You can download the Student Assurance form here.
  6. Decatur Memorial Hospital utilizes an electronic system for IRB. Your account created and your information will be entered.
  7. Students will be provided a copy of the study submission form to review for accuracy. If no changes are required, The student’s permission will be requested to route the submission form to the IRB Chair.
  8. Almost all studies can be IRB approved by the DMH IRB Chair within days.
  9. Your approval documents and IRB approval letter will be forwarded to you via email. You will need this documentation prior to submitting your formal application to the Millikin University IRB.

Participants

Participant or research participant is the term used to describe an individual who has agreed to take part in a clinical trial (also referred to as a “study”).

For information on becoming a research participant or if you have questions about a study that you are currently participating in at Decatur Memorial Hospital, contact the IRB Administrator at (217) 876-4756.

Research participants are volunteers who come from all walks of life. Every participant has their reason for doing so. Reasons include helping others, wanting to learn more about a particular disease, obtaining investigational treatments, or just wanting to help advance science. Whatever the reason, Decatur Memorial Hospital is grateful to the many individuals who participate in our clinical trials.

2023 Meeting Dates